Refund/ Transfer Policy

For all of our events from Winter Downs 100/ 200 2025 onwards, we have introduced a new refund, deferral and wait list policy.

This is designed to give all runners the same options as before, but other options in addition to make the events as accessible and fair as possible should a runner not be able to make the start line for any reason.

Opening Dates, Access and Waiting Lists

Prior to general entries opening, volunteers from the previous years who have earned a free slot get to take up their places. Entries are then available from a given date on a first come first served basis. Once they fill up we have for the last 10 years or so, closed the event to any further entries. We will now instead be running a waiting list, so that once a race fills and a registered runner cancels, an opportunity to run will move on to the first runner on the waiting list and so on and so forth. Invites to runners off of the waiting lists will close approximately four weeks out from race day.

Cancellation, Refund & Deferral Policy

Runners who withdraw up to 4 weeks prior to race day (Race start time GMT 28 days prior) are now eligible for either a refund, minus a 30% admin fee, or a deferral to the following year, minus a 15% admin fee.

Withdrawals within four weeks of race day are still not be eligible for any refund and cannot be deferred. 

To defer, runners must for now - contact us via email. But in time this process will be available to runners without contacting us, by logging into SI Entries and editing your own entry. We will advise when that has been made possible.

Your race place will then be cancelled and any refund protection (if taken out) will be voided. You will then be invited to sign up for the following years' event, prior to general entries opening. Runners cannot defer to any other event, other than the one they initially registered for. The cost due at that point is 15% of your initial entry fee plus the price difference for the following year - if there is one. If you choose not to sign up at that stage or withdraw prior to race day, no refund will be issued.

Volunteer Entries cannot be deferred.

Exception to this is ONLY for pregnancy/ postpartum and in which case you must notify us by email here of your pregnancy no later than 4 weeks prior to race day to be eligible for a 100% refund. You must acknowledge that you understand and agree to this policy during the registration process.

Refund Protection

Refund Protection by XCover: When entering an event, you will be offered the option to purchase refund protection, provided by XCover. This allows participants to receive a full refund of their entry fees (and any extras purchased as part of a package, unless you’ve received any of these goods/services) if they are unable to attend the event due to an unforeseen circumstance (subject to T&Cs).

Centurion Running do not process, administrate, or adjudicate any claims made by or through XCover, the policy is held between the participant and XCover.

Learn more about XCover and how to process a claim on SiEntries here.